Research policy review

The Research portfolio has commenced a review of Research policies to align with the objectives of the UQ Governance and Management Framework Policy [1.00.01]. This body of work was endorsed by the Research Committee in October 2018 and further endorsed by the Vice-Chancellor's Committee in February 2019. 

The focus of the review is on the PPL documents housed within 4.10 Research Management and Administration and 4.20 Research Conduct and Integrity. The policy review will assess the current state of these policies and procedures and consider recommendations for revision, deletion, demotion, creation and consolidation of documents. The aim of the project is a robust, concise and ever evolving policy and procedure suite that supports UQ researchers. 

How you can have your say

Policies and procedures open for consultation will be promoted below in the 'Broad Consultation' tab. Announcements on policies and procedures open for consultation are made through existing channels such as the Research Bulletin, UQ R&I Newsletter, and UQRAN. Alternatively, the UQ research community is invited to join the mailing list for updates.

Policies and procedures in various stages of development

6. Published or rescinded

This list of PPL documents has been reviewed as a result of the Research Policy Review. These documents are now effective.

Staff can access past versions of policies and procedures (prior to the Research Policy Review).

Effective Approved PPL document Overview
8 October 2021 3 September 2021 Tracking and Holding Laboratory Animals Outside of UQBR Facilities Procedure [4.20.12]

Rescission. Approved by the Vice-Chancellor. 

Content is superseded by the Holding Laboratory Animals Outside Biological Resources Facilities - Guideline, published in September 2021. 

8 October 2021 3 September 2021 Holding Laboratory Animals Outside Biological Resources Facilities – Guideline [4.20.11]

New. Approved by the Deputy Vice-Chancellor (Research and Innovation). 

This guideline supports the Animal Ethics in Teaching and Research Procedure when laboratory animals are held outside of The University of Queensland Biological Resources (BR) facilities.

1 July 2021 4 June 2021

Research and Consultancy Costing and Pricing - Procedure [4.10.02]

Major revision. Approved by the Deputy Vice-Chancellor (Research and Innovation)

Addition to definitions section, amendments to section 3.1.1 and 3.2.1.

26 March 2021 10 February 2021 Export Controls Policy [4.20.09]

Rescission. Approved by the Vice-Chancellor. 

Content is superseded by the Export Controls and Sanction Regimes Procedure [4.20.09], published in December 2020. 

26 March 2021 10 February 2021 Responsible Conduct of Research Policy [4.20.01]

Rescission. Approved by the Vice-Chancellor. 

Content is superseded by the Responsible Research Management Framework Policy [4.00.01], published in December 2020. 
22 March 2021 19 March 2021 Responsible Use of Peer Review Guideline [4.00.02]

New. Approved by the Deputy Vice-Chancellor (Research and Innovation). 

Guidance to researchers on the use of, and participation in, the peer review process. 

4 February 2021 25 August 2020 Human Research Ethics Procedure [4.20.07]

Minor revision. Approved by the Deputy Vice-Chancellor (Research and Innovation).

Pre-approved revision to incorporate changes due to MyResearch platform.

4 February 2021 24 August 2020 Animal Ethics in Teaching and Research Procedure [4.20.11]

Minor revision. Approved by the Deputy Vice-Chancellor (Research and Innovation).

Pre-approved revision to incorporate changes due to MyResearch platform.

17 December 2020 16 December 2020 Export Controls and Sanction Regimes Procedure [4.20.09]

Major revision. Approved by the Acting Deputy Vice-Chancellor (Research and Innovation).

Process level content for individuals working with items subject to export controls and sanction regimes. 

17 December 2020 7 + 16 December 2020 Responsible Research Management Framework Policy [4.00.01]

New. Approved by the Vice-Chancellor. 

An overarching view of Research Conduct and Research Management policy and procedures. Created to strengthen research governance at UQ. 

17 December 2020 16 December 2020 Administration of Research Funding Policy [4.10.01]

Revision. Approved by the Vice-Chancellor.

Strengthened position of safeguarding against foreign interference and potential partner risks involving funded research. Emphased academic and intellectual freedom. Other minor administrative changes and corrections. 

15 December 2020 8 December 2020 Clinical Trial Governance Procedure [4.20.03]

New. Approved by the Deputy Vice-Chancellor (Research and Innovation). 

A documented process for governance of clinical trials at UQ. 

27 November 2020 5 November 2020 Intellectual Property Policy [4.30.01]

Moderate revision. Approved by the Vice-Chancellor.

Clarity around ownership principles. Changes to HDR candidate IP, strengthened position of Indigenous Knowledge holders,  introduced 'other public value IP,  creative works treated the same as scholarly works.

27 November 2020 28 October 2020 Intellectual Property Procedure [4.30.02]

Major revision. Approved by the Deputy Vice-Chancellor (Research and Innovation).

Clarity for ownership of IP from funded research, IP evaluation timeframe reduced to three months, pathways for 'other public value IP', fully revised dispute pathways.

29 September 2020 16 September 2020 Consultancy Procedure [1.50.02]

Revision. Approved by the Provost and Deputy Vice-Chancellor (Research).

Clarity around requirement for consultancy work to go through the relevant University commercialisation company if related to UQ IP. 

29 September 2020 11 September 2020 Research and Consultancy Costing and Pricing Procedure [4.10.02]

Revision. Approved by the Deputy Vice-Chancellor (Research).

Changes due to post-implementation issues. Includes changes to inkind salaries, modification to Teaching Consultancy Type B,  additional definiitons, detailed responsibilities of commercialisation companies, and added clarity throughout. And added provision for a transition period for contracts dated prior to 1 May 2020.

28 September 2020 25 August 2020 Human Research Ethics Procedure [4.20.07] (interim version)

Revision. Approved by Deputy Vice-Chancellor (Research).

New content on the different pathways for human research ethics approvals. Results in replacement of:

  • Requesting Exemption from Human Research Ethics Review Procedure [4.20.07].
28 September 2020 24 August 2020 Animal Ethics in Teaching and Research Procedure [4.20.11] (interim version)

New. Approved by the Vice-Chancellor. 

Revision of content from the related policy. Results in the recission of: 

  • Responsible Care and Use of Animals in Teaching and Research Policy [4.20.11].
28 September 2020 23 October 2019 Responsible Care and Use of Animals in Teaching and Research Policy [4.20.11]

Rescission. Approved by the Vice-Chancellor. 

Content available in the new Animal Ethics in Teaching and Research Procedure [4.20.11].

17 September 2020 5 July 2020 Administration of Research Funding Policy [4.10.01]

Administrative edit. Approved by the Deputy Vice-Chancellor (Research).

Correction to policy regarding HDR candidates with casual appointments applying for schemes.

16 September 2020 10 September 2020 Administration of Research Funding Policy [4.10.01]

Minor revision. Approved by the Vice-Chancellor.

New principle for more robust COI management. 

27 August 2020

27 August 2020 Naming of Research Entities Guideline [1.30.06]

New. Approved by the Deputy Vice-Chancellor (Research). 

Guidelines on the naming conventions for research entities (centres, research networks and informally established research entities) to support implementation of the Establishing, Managing and Closure of Institutes, Centres and Research Networks Policy [1.30.06].

1 May 2020 12 December 2019 Consultancy, Secondary Employment and Internal Work Policy [1.50.02]

New. Approved by the Vice-Chancellor. 

New content that provides clear definitions for the three types of work that University staff may engage in. Results in the rescission of: 

  • Outside Work and Business Interests Policy [HUPP 1.50.02].
  • Outside Work and Business Interests Procedure [HUPP 1.50.02].
1 May 2020 11 December 2019

Consultancy Procedure [1.50.02]

New. Approved by the Deputy Vice-Chancellor (Research).

Process for operationalising Consultancy, Secondary Employment and Internal Work Policy. Includes types of consultancy work and how personal payments may occur. 
1 May 2020 11 December 2019 Secondary Employment and Internal Work Procedure [1.50.02]

New. Approved by the Deputy Vice-Chancellor (Research) and Chief Human Resources Officer.

Process for operationalising Consultancy, Secondary Employment and Internal Work Policy.
1 May 2020 10 December 2019 Research and Consultancy Costing and Pricing Procedures [4.10.02]

New. Approved by the Deputy Vice-Chancellor (Research).

New content to support research and consultancy activities through appropriate pricing and consistent distribution of recovered indirect costs. Results in the rescission of:

  • Research Budgets – Direct Costs Policy [4.10.10] .
  • Recovery of Indirect Costs from Research Funding and Consultancy Contracts Policy [4.10.12]
  • Recovery of Indirect Costs from Research Funding and Consultancy Contracts Procedure [4.10.12].
1 May 2020 10 December 2019 Research Budgets – Direct Costs Policy [4.10.10]

Rescission. Approved by the Vice-Chancellor.

Replaced by Research and Consultancy Costing and Pricing Procedures [4.10.02]
1 May 2020 10 December 2019 Recovery of Indirect Costs from Research Funding and Consultancy Contracts Policy [4.10.12]

Rescission. Approved by the Vice-Chancellor.

Replaced by Research and Consultancy Costing and Pricing Procedures [4.10.02]
1 May 2020 10 December 2019 Recovery of Indirect Costs from Research Funding and Consultancy Contracts Procedure [4.10.12]

Rescission. Approved by the Deputy Vice-Chancellor (Research).

Replaced by Research and Consultancy Costing and Pricing Procedures [4.10.02]
1 May 2020 23 October 2019 Administration of Research Funding: Applications, Grants and Contract Research Policy [4.10.01]

New. Approved by Vice-Chancellor.

New principles based document, takes content from the following and will result in their rescission: 

  • Submissions of Application for Research Funding Policy [4.10.04].
  • First-named Chief Investigators on Research Grant Applications - Eligibility Policy [4.10.06].
  • Conditions of Acceptance of Research Funds Policy [4.10.07].
  • Recording of Research Grants - Significance of Block Grants Procedures [4.10.08].
  • Equipment Purchased from Research Funds Policy [4.10.11].
1 May 2020 23 October 2019 Submissions of Application for Research Funding Policy [4.10.04]

Rescission. Approved by the Vice-Chancellor.

Consolidated to Administration of Research Funding: Applications, Grants and Contract Research Policy [4.10.01].
1 May 2020 23 October 2019 First-named Chief Investigators on Research Grant Applications - Eligibility Policy [4.10.06]

Rescission. Approved by the Vice-Chancellor.

Consolidated to Administration of Research Funding: Applications, Grants and Contract Research Policy [4.10.01].
1 May 2020 23 October 2019 Conditions of Acceptance of Research Funds Policy [4.10.07]

Rescission. Approved by the Vice-Chancellor.

Consolidated to Administration of Research Funding: Applications, Grants and Contract Research Policy [4.10.01].
1 May 2020 22 October 2019 Recording of Research Grants - Significance of Block Grants Procedures [4.10.08]

Rescission. Approved by the Deputy Vice-Chancellor (Research).

Consolidated to Administration of Research Funding: Applications, Grants and Contract Research Policy [4.10.01].
1 May 2020 23 October 2019 Equipment Purchased from Research Funds Policy [4.10.11]

Rescission. Approved by the Vice-Chancellor.

Consolidated to Administration of Research Funding: Applications, Grants and Contract Research Policy [4.10.01].
2 August 2019 8 June 2019

Schedule of Sub-delegation for Managing Complaints about the Conduct of Research Procedures [4.20.02] 

New. Approved by Vice-Chancellor.

Schedule of Sub-delegation added to the procedure for clarity of role and function for the management of complaints.

25 July 2019 11 July 2019 Authorship Procedure [4.20.04]

Revision. Approved by Deputy Vice-Chancellor (Research).

Consolidation of Authorship Policy and Procedure to single Procedure. Alignment with the revised NHMRC/ARC/UA Authorship Guide

25 July 2019 11 July 2019 Authorship Guideline [4.20.04]

Rescission. Approved by Deputy Vice-Chancellor (Research).

25 July 2019 11 July 2019 Authorship Form [4.20.04]

Revision. Approved by Deputy Vice-Chancellor (Research).

Administrative/aesthetic change to Authorship Acknowledgement Form. 

25 July 2019 5 July 2019 Authorship Policy [4.20.04]

Rescission. Approved by Vice-Chancellor.

Consolidated to Authorship Procedure [4.20.04].

14 June 2019 8 May 2019 Approval of Research Activities within the Great Barrier Reef Marine Park Procedure [4.20.03]

Rescission. Approved by Deputy Vice-Chancellor (Research).

Requirements of MOU addressed in Responsible Conduct of Research Policy. Information on Limited impact permits available on the Science website. 

18 April 2019 16 April 2019 Research Misconduct - Higher Degree by Research Students Procedure [4.20.10]

Revision. Approved by Deputy Vice-Chancellor (Research).

To align with Responsible Conduct of Research Policy.

Major revision to come. 

18 April 2019 27 March 2019 Research Misconduct Policy [4.20.05]

Rescission. Approved by Vice-Chancellor.

18 April 2019 27 March 2019 Research Misconduct - Higher Degree by Research Students Policy [4.20.10]

Rescission. Approved by Vice-Chancellor.

18 April 2019 27 March 2019 Responsible Conduct of Research Policy [4.20.02]

Revision. Approved by the Vice-Chancellor. 

Major revision in line with the Australian Code for the Responsible Conduct of Research (2018).

18 April 2019 20 March 2019 Research Misconduct Procedure [4.20.05]

Rescission. Approved by Deputy Vice-Chancellor (Research).

Consolidated to Managing Complaints about the Conduct of Research Procedure [4.20.02].

18 April 2019 20 March 2019 Managing Complaints about the Conduct of Research Procedure [4.20.02]

Revision. Approved by Deputy Vice-Chancellor (Research).

To align with the Guide to Managing and Investigating Potential Breaches of the Australian Code for the Responsible Conduct of Research

* The effective date is the date from which the addition/rescission/amendment is made in the PPL.

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Contact

Consultation responses, questions and feedback should be sent to:

Dr Elena Danilova
Research Policy & Governance Coordinator
Research and Innovation