ARC Progress and Final Reporting

In accordance with the relevant Australian Research Council (ARC) Funding Agreement, Chief Investigators (CIs) must prepare and submit Exception-based Progress Reports (where applicable) and Final Reports to the ARC.

The purpose of the reports is to collect information about the progress of the project and, in the case of Final Reports, to determine whether the project has reached satisfactory completion. Information provided in the reports is used to account for public funding of research and to promote the value of research to the Australian community. Failure to submit reports may deem future applications for funding ineligible and can result in suspension or termination of currently funded grants from the funding body.

The ARC website provides further information, guidance, instructions and templates to assist you in preparing your reports.

Due dates

Exception-based progress reports

In 2013, the ARC moved to exception-based progress reporting for all ARC-funded projects and Fellowships. Exception-based reporting generally occurs as part of the End of Year Reporting process, due for submission in March each year.

Prior to the End of Year Reporting process each year, the UQ Contract and Grants Accounting team contacts the lead CI for each project to determine if reporting is applicable. UQ must indicate for each project either that there has been satisfactory progress towards achieving the project objectives or that there have been significant issues affecting the progress of the project. For those projects where there are significant issues affecting progress, the lead CI must submit a progress report as part of the End of Year Report.  

More information regarding exception-based progress reporting, including ARC guidance on the definition of a significant issue and report templates can be found on the ARC website.

Once received by Contract and Grants Accounting, your response and/or report will be reviewed and will be submitted to the ARC on your behalf. Please note that Linkage Project APAI Progress Reports will be held on file at UQ Research and Innovation (UQR&I) as per ARC instructions.

Final reports

Final Reports for all ARC-funded grants must be submitted via the Research Management System (RMS) to UQR&I after the end date of the grant. Please check RMS for the availability of your Final Report and submit to UQR&I via RMS. Instructions and additional documentation are available on the ARC website. Final Reports are generally due within 12 months of the completion date of your grant, however this varies scheme to scheme. The Final Report due date for a grant will be recorded in the Grant Record Letter issued by the Office of Sponsored Research for a grant.

Once received by UQ Office of Sponsored Research, your report will be reviewed and submitted to the ARC on your behalf. 

For further assistance

Contact the UQ Office of Sponsored Research at ARCreports@research.uq.edu.au for further assistance.

NHMRC Progress and Final Reporting

In accordance with the signed National Health and Medical Research Council (NHMRC) Funding Agreement, CIs must prepare and submit Final Reports to the NHMRC. The purpose of the reports is to collect information about the outcomes of the research. From 1 April 2015, Progress Reports and Midterm Reports are no longer required, however CIs and Fellows are expected to update their RGMS CV on an annual basis.

Information provided in the reports is used to satisfy legal and whole-of-government reporting requirements regarding the administration of funding. Failure to submit reports may deem future applications for funding ineligible and can result in suspension or termination of currently funded grants from the funding body. 

Preparing your reports

The NHMRC provide further information, user guides and templates to assist you in preparing your reports. 

Due dates

Final Reports

Final Reports for all NHMRC-funded grants are submitted through the Research Grants Management System (RGMS). A Final Report is generally required to be completed within six months of completion of the Funding Period or termination of the award. Please check RGMS for the due date of your final report and submit to UQR&I via RGMS one month prior to the due date. Download the template, instructions and an additional documentation.

Once reviewed by the Office of Sponsored Research, the report will be submitted to the NHMRC on your behalf.

For further assistance

Please contact the Office of Sponsored Research at nhmrc@research.uq.edu.au for further assistance.

UQ internal schemes progress and Final Reporting

Annual progress reporting and final reports are generally required for all UQ internal schemes, in line with the Conditions of Award for the scheme. All reports should be completed, signed and submitted to the Office of Sponsored Research. The Final Report due date for a grant will be recorded in the Grant Record Letter issued by the Office of Sponsored Research. Reporting proformas for current schemes are made available on the individual scheme pages. Reporting enquiries can be sent to internalschemes@research.uq.edu.au.

Reporting proformas for historic schemes that are still active are included in the infomration presented below. 

UQ Postdoctoral Research Fellowships, UQ Postdoctoral Research Fellowships for Women

UQ Postdoctoral Research Fellows are required to provide the following reports to UQR&I during the three-year appointment:

  • a Progress Report by the 31 March following the first and second year of appointment
  • a Final Report within six months of the completion date for the Fellowship.

The reports must be completed using the following proforma:

UQ Academic Title Holders Research Fund (UQATHRF)

Within six months of the end date of the grant, successful applicants will be required to provide a brief report on expenditure of funds, key outcomes and any highlights and issues to the Deputy Vice-Chancellor (Research) through submission to UQR&I.

The report must be completed using the following proforma: