Research policy review

The Research portfolio has commenced a review of Research policies to align with the objectives of the UQ Governance and Management Framework Policy [1.00.01]. This body of work was endorsed by the Research Committee in October 2018 and further endorsed by the Vice-Chancellor's Committee in Februry 2019. 

The focus of the review is on the PPL documents housed within 4.10 Research Management and Administration and 4.20 Research Conduct and Integrity. The policy review will assess the current state of these policies and procedures and consider recommendations for revision, deletion, demotion, creation and consolidation of documents. The aim of the project is a robust, concise and ever evolving policy and procedure suite that supports UQ researchers. 

How you can have your say

Policies and procedures open for consultation will be promoted below in the 'Open for Consultation' tab. Announcements on policies and procedures open for consultation are made through existing channels such as the Research Bulletin, UQ R&I Newsletter, and UQRAN. Alternatively, the UQ research community is invited to join the fortnightly mailing list for updates.

PPL document Overview Consultation

Human Research Ethics Procedure (DOCX, 67.8 KB)

This procedure will rescind the Requesting Exemption from Human Research Ethics Review Procedure [4.20.07] and will move to sit underneath the Responsible Conduct of Research Policy [4.20.02].

26 February - 19 March 2020

Please share your input and feedback with the Research Policy Project Manager. Input may be in the form of general text, a tracked changes document, phone call or a meeting. 

Comments are always welcome on any research related policy and procedure, even if it is not under review. Policies and procedures are living documents that aim to deliver the best information at any given time, however they need regular input to remain useful.

The following PPL documents are under consideration. Proposed policies and procedures will be made available for consultation when more advanced drafts are available. 

Seeking endorsements and approvals:

  • nil

    In targeted consultation:

    • Safeguards in International Research Procedure [4.20.XX] (new)
      • Intellectual Property Policy [4.10.13] (revision)
      • Intellectual Property Procedures [4.10.13] (revision) 

        In planning phase:

        • Clinical Trials Procedures [4.20.XX] (new)
        • Establishment, Management and Closure of Institutes, Centres and Research Networks Procedures [1.30.06] (revision)
        • Research Data Management Procedures [4.20.06] (revision)

        For future consideration:

        • Conducting Ethical Research in/with Aboriginal and Torres Strait Islander Communities Procedures (new)
        • Central Research Platforms Policy (new)
        • Open Access for UQ Research Publications Policy and Procedures [4.20.08] (revision)
        Effective* Approval PPL document Overview

        TBA

        Likely Q1 2020.

         Preview for planning purposes (PDF, 751.7 KB)

        12 December 2019

        Consultancy, Secondary Employment and Internal Work Policy [X.XX.XX]

        + Types of Work - Decision Tree for Academic Staff Guideline

        + Types of Work - Decision Tree for Professional Staff Guideline

        New. Approved by the Vice-Chancellor. 

        New content that provides clear definitions for the three types of work that University staff may engage in. Results in the rescission of: 

        • Consultancies, Contracts and Services Procedure [9.30.06].
        • Outside Work and Business Interests Policy [HUPP 1.50.2].
        • Outside Work and Business Interests Procedure [HUPP 1.50.2].

        TBA

        Likely Q1 2020.

         Preview for planning purposes (PDF, 1.2 MB)

        11 December 2019

        Consultancy Procedure [X.XX.XX]

        + Appendix

        New. Approved by the Deputy Vice-Chancellor (Research).

        Process for operationalising Consultancy, Secondary Employment and Internal Work Policy. Includes types of consultancy work and how personal payments may occur. 

        TBA

        Likely Q1 2020.

         Preview for planning purposes (PDF, 749.5 KB)

        11 December 2019

        Secondary Employment and Internal Work Procedure [X.XX.XX]

        New. Approved by the Deputy Vice-Chancellor (Research) and Chief Human Resources Officer.

        Process for operationalising Consultancy, Secondary Employment and Internal Work Policy.

        TBA

        Likely Q1 2020.

         Preview for planning purposes (PDF, 1.4 MB)

        10 December 2019 Research and Consultancy Costing and Pricing Procedures [4.10.XX]

        New. Approved by the Deputy Vice-Chancellor (Research).

        New content to support research and consultancy activities through appropriate pricing and consistent distribution of recovered indirect costs. Results in the rescission of:

        • Research Budgets – Direct Costs Policy [4.10.10] .
        • Recovery of Indirect Costs from Research Funding and Consultancy Contracts Procedure [4.10.12].
        • Recovery of Indirect Costs from Research Funding and Consultancy Contracts Policy [4.10.12]

        TBA

        Likely Q1 2020.

         Preview for planning purposes (PDF, 895.8 KB)

        23 October 2019 Administration of Research Funding: Applications, Grants and Contract Research Policy [4.10.XX]

        New. Approved by Vice-Chancellor.

        New principles based document, takes content from the following and will result in their rescission: 

        • Submissions of Application for Research Funding Policy [4.10.04].
        • First-named Chief Investigators on Research Grant Applications - Eligibility Policy [4.10.06].
        • Conditions of Acceptance of Research Funds Policy [4.10.07].
        • Recording of Research Grants - Significance of Block Grants Procedures [4.10.08].
        • Equipment Purchased from Research Funds Policy [4.10.11].

        TBA

        Likely Q1 2020.

        23 October 2019

        Submissions of Application for Research Funding Policy [4.10.04]

        Rescission. Approved by the Vice-Chancellor.

        Consolidated to Administration of Research Funding: Applications, Grants and Contract Research Policy [4.10.XX]

        TBA

        Likely Q1 2020.

        23 October 2019 First-named Chief Investigators on Research Grant Applications - Eligibility Policy [4.10.06]

        Rescission. Approved by the Vice-Chancellor.

        Consolidated to Administration of Research Funding: Applications, Grants and Contract Research Policy [4.10.XX]

        TBA

        Likely Q1 2020.

        23 October 2019 Conditions of Acceptance of Research Funds Policy [4.10.07]

        Rescission. Approved by the Vice-Chancellor.

        Consolidated to Administration of Research Funding: Applications, Grants and Contract Research Policy [4.10.XX]

        TBA

        Likely Q1 2020.

        23 October 2019 Equipment Purchased from Research Funds Policy [4.10.11]

        Rescission. Approved by the Vice-Chancellor.

        Consolidated to Administration of Research Funding: Applications, Grants and Contract Research Policy [4.10.XX]

        TBA

        Likely Q1 2020.

        22 October 2019 Recording of Research Grants - Significance of Block Grants Procedures [4.10.08]

        Rescission. Approved by Deputy Vice-Chancellor (Research).

        Consolidated to Administration of Research Funding: Applications, Grants and Contract Research Policy [4.10.XX]

        TBA

        Likely Q2 2020, simultaneous with MyEthics being launched.

        22 October 2019 Responsible Care and Use of Animals in Teaching and Research Policy [4.20.11]

        Rescission. Approved by the Vice-Chancellor.

        Content moved to Animal Ethics Procedures [4.20.XX] and will be parented by the Responsible Conduct of Research Policy [4.20.02].

        TBA

        Likely Q2 2020, simultaneous with MyEthics being launched.

         Preview for planning purposes (PDF, 834.6 KB)

        16 October 2019 Animal Ethics Procedures [4.20.XX] Revision. Approved by Deputy Vice-Chancellor (Research).
        2 August 2019 8 June 2019

        Schedule of Sub-delegation for Managing Complaints about the Conduct of Research Procedures [4.20.02] 

        New. Approved by Vice-Chancellor.

        Schedule of Sub-delegation added to the procedure for clarity of role and function for the management of complaints.

        25 July 2019 11 July 2019 Authorship Procedure [4.20.04]

        Revision. Approved by Deputy Vice-Chancellor (Research).

        Consolidation of Authorship Policy and Procedure to single Procedure. Alignment with the revised NHMRC/ARC/UA Authorship Guide

        25 July 2019 11 July 2019 Authorship Guideline [4.20.04]

        Rescission. Approved by Deputy Vice-Chancellor (Research).

        25 July 2019 11 July 2019 Authorship Form [4.20.04]

        Revision of Authorship Acknowledgement Form. Approved by Deputy Vice-Chancellor (Research).

        Administrative/aesthetic change.

        25 July 2019 5 July 2019 Authorship Policy [4.20.04]

        Rescission. Approved by Vice-Chancellor.

        Consolidated to Authorship Procedure.

        14 June 2019 8 May 2019 Approval of Research Activities within the Great Barrier Reef Marine Park Procedure [4.20.03]

        Rescission. Approved by Deputy Vice-Chancellor (Research).

        Requirements of MOU addressed in Responsible Conduct of Research Policy. Information on Limited impact permits available on the Science website. 

        18 April 2019 16 April 2019 Research Misconduct - Higher Degree by Research Students Procedure [4.20.10]

        Minor revision to align with Responsible Conduct of Research Policy. Approved by Deputy Vice-Chancellor (Research).

        Major revision to come. 

        18 April 2019 27 March 2019 Research Misconduct Policy [4.20.05]

        Rescission. Approved by Vice-Chancellor.

        18 April 2019 27 March 2019 Research Misconduct - Higher Degree by Research Students Policy [4.20.10]

        Rescission. Approved by Vice-Chancellor.

        18 April 2019 27 March 2019 Responsible Conduct of Research Policy [4.20.02] Major revision in line with the Australian Code for the Responsible Conduct of Research (2018). Approved by the Vice-Chancellor. 
        18 April 2019 20 March 2019 Research Misconduct Procedure [4.20.05]

        Rescission. Approved by Deputy Vice-Chancellor (Research).

        Consolidated to Managing Complaints about the Conduct of Research Procedure.

        18 April 2019 20 March 2019 Managing Complaints about the Conduct of Research Procedure [4.20.02]

        Revision to align with the Guide to Managing and Investigating Potential Breaches of the Australian Code for the Responsible Conduct of Research. Approved by Deputy Vice-Chancellor (Research).

        * The effective date is the date from which the addition/rescission/amendment is made in the PPL.

        Mailing list

        Join the mailing list for regular updates on the Research policy review.

        Be the first to know about documents open for consultation, new PPL publications, rescissions, and general updates. 

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        Contact

        Consultation responses, questions and feedback should be sent to:

        Ms Ali Nugent
        Research Policy Project Manager
        Research Business Management Transformation Program
        Office of the Deputy Vice-Chancellor (Research)

        07 336 51135